A virtual employee handles invoices in real-time

A virtual employee handles invoices in real-time

Intro
Manual invoicing costs time and resources. Large organizations receive several hundred invoices daily, which means that one or several employees spend all their time handling these invoices. Additionally, most organizations find that not only one but numerous employees are involved in handling each invoice– a task that easily and painlessly can be automated.

Challenge
Daily handling of invoices is a true time-waster that steals working hours from the employees; hours they could have spent on tasks that require deeper analysis, variation, and a higher degree of human involvement. Esbjerg Municipality wants to change this process. Automated invoice processing is the first step of their journey towards increased automation. A journey that has commenced because:

“We want to upskill our employees and let them do more wide-ranging work than the traditional accounting. At the same time, there is no doubt that automated invoice processing suggests a positive business case that we look forward to reaping the benefits of” – Eddie Dydensborg, CFO, Esbjerg Municipality

Solution
With the purpose of releasing hours so that employees can spend their time on more wide-ranging tasks, Esbjerg Municipality has taken the first step towards automation of administrative procedures with Enversion’sautomated invoice processing.

Esbjerg Municipality has just started their automation journey and is now looking forward to a process with Enversion® SmartAccounting. The Municipality is involved in the whole process: from submitting data to the training of the algorithm – the algorithm is trained and adapted precisely to their needs – till now, where they monitor how the virtual employee handles the invoices on a daily basis.

From now on, a virtual employee assesses, posts and calculates risk scores for all supplier invoices in Esbjerg Municipality. Using advanced technology (here explained in layman’s terms), the information from the invoices is sent once a day to the algorithm in Enversion® SmartAccounting. At that point, the virtual employee from Enversionfinalizes the invoice directly in the Esbjerg Municipality’s finance system, Prisme, and sends the invoice for payment or rejects it – unless the invoice requires assisted processing from a regular user. Despite the advanced technology, the implementation and integration with existing systems have progressed without major problems.

About the project so far and the expectations for this, Eddie Dydensborg says:

“Enversion® SmartAccounting is one of the first steps of Esbjerg Municipality’s automation journey. We have experienced a smooth implementation and integration into our existing systems and are now looking forward to reaping the benefits of automated invoice processing.”

Perspectives
In brief: By freeing hours, employees can spend their time on tasks that require precisely their core competencies and expert knowledge for the benefit of both the citizens and the Municipality’s bottom line.

Curious?
Call Thomas Clemmen Christensen at +45 61 91 36 82 or Thomas Schultz at +45 22 82 85 13.

Skills

Posted on

January 2, 2019

Skills

Posted on

January 2, 2019